Executive Administrative Assistant
C&G Consulting Services C&G Consulting Services Princeton, NJ Princeton, NJ Full-time Contract Full-time Contract $30 - $35 an hour $30 - $35 an hour 21 hours ago 21 hours ago 21 hours ago The Role Our Portfolio & Project Management (PPM) department is expanding to support our robust product pipeline.
We are seeking an Executive Assistant to support leaders working on our clinical drug development programs.
This is an exciting opportunity to work on a fast-paced, complex program with senior level stakeholders.
The Executive Assistant will be a part of PPM Business & Program Support a global, collaborative team of five.
This role will report directly into the Associate Director, PPM Business & Program Support.
Responsibilities Organize and complex face to face and/or hybrid team meetings and events, including travel arrangements, catering, invitations, logistics, IT/AV and overall setup; coordinate efforts with partner company as needed Book travel, create itineraries and prepare expense reports Maintain and organize documentation for the program Microsoft Teams channels; manage Team membership lists Calendar management Provide administrative support for team deliverables, including but not limited to:
o Proofing/formatting PowerPoints o Preparing team communications o Distributing, tracking/organizing information o Ordering and distributing office supplies/materials Manage contracts and create POs in SAP; liaise with Finance, Legal and/or Procurement as needed Maintain relationships and partner with other administrative assistants, IT, Facilities and other key business partners to ensure successful execution of responsibilities and provide help/support as needed Lead the planning and organization of team events Requirements Executive Assistant experience Worked in Pharma/Biotech Significant experience in running/coordinating off site meetings Bachelors' degree or equivalent preferred A minimum of 5 years of experience in an executive support Experience with Microsoft Office, Word, Excel, PowerPoint and Teams is required.
Microsoft Visio and Project Experience with Concur expense reporting and travel booking system is preferred.
Comfortable working in a fast-paced global environment with some ambiguity Detail oriented with strong organizational and planning skills Proactive, results driven and service-oriented mindset Collaborative spirit and capability to work in a matrixed global team environment Excellent interpersonal, written, and oral communication skills A team player, but also able to work well independently Duties We are seeking an experienced and highly organized Executive Administrative Assistant to join our team.
As an Executive Administrative Assistant, you will provide comprehensive administrative support to our executive team and contribute to the overall efficiency and effectiveness of our organization.
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Conduct research and compile data for various projects - Assist with event planning and coordination - Perform data entry and maintain accurate records - Handle incoming calls and greet visitors at the front desk - Coordinate travel arrangements and accommodations - Assist with project coordination and follow-up on action items - Provide general administrative support such as filing, copying, and organizing documents - Transcribe meeting minutes and other important discussions
Qualifications:
- Proven experience as an executive administrative assistant or in a similar role - Strong organizational skills with the ability to prioritize tasks effectively - Excellent verbal and written communication skills - Proficient in data entry and clerical tasks - Exceptional customer service skills with a professional demeanor - Ability to handle confidential information with discretion - Detail-oriented with a high level of accuracy in work - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Experience in event planning is a plus Job Types:
Full-time, Contract Pay:
$30.
00 - $35.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
Hybrid remote in Princeton, NJ 08540.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are seeking an Executive Assistant to support leaders working on our clinical drug development programs.
This is an exciting opportunity to work on a fast-paced, complex program with senior level stakeholders.
The Executive Assistant will be a part of PPM Business & Program Support a global, collaborative team of five.
This role will report directly into the Associate Director, PPM Business & Program Support.
Responsibilities Organize and complex face to face and/or hybrid team meetings and events, including travel arrangements, catering, invitations, logistics, IT/AV and overall setup; coordinate efforts with partner company as needed Book travel, create itineraries and prepare expense reports Maintain and organize documentation for the program Microsoft Teams channels; manage Team membership lists Calendar management Provide administrative support for team deliverables, including but not limited to:
o Proofing/formatting PowerPoints o Preparing team communications o Distributing, tracking/organizing information o Ordering and distributing office supplies/materials Manage contracts and create POs in SAP; liaise with Finance, Legal and/or Procurement as needed Maintain relationships and partner with other administrative assistants, IT, Facilities and other key business partners to ensure successful execution of responsibilities and provide help/support as needed Lead the planning and organization of team events Requirements Executive Assistant experience Worked in Pharma/Biotech Significant experience in running/coordinating off site meetings Bachelors' degree or equivalent preferred A minimum of 5 years of experience in an executive support Experience with Microsoft Office, Word, Excel, PowerPoint and Teams is required.
Microsoft Visio and Project Experience with Concur expense reporting and travel booking system is preferred.
Comfortable working in a fast-paced global environment with some ambiguity Detail oriented with strong organizational and planning skills Proactive, results driven and service-oriented mindset Collaborative spirit and capability to work in a matrixed global team environment Excellent interpersonal, written, and oral communication skills A team player, but also able to work well independently Duties We are seeking an experienced and highly organized Executive Administrative Assistant to join our team.
As an Executive Administrative Assistant, you will provide comprehensive administrative support to our executive team and contribute to the overall efficiency and effectiveness of our organization.
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Conduct research and compile data for various projects - Assist with event planning and coordination - Perform data entry and maintain accurate records - Handle incoming calls and greet visitors at the front desk - Coordinate travel arrangements and accommodations - Assist with project coordination and follow-up on action items - Provide general administrative support such as filing, copying, and organizing documents - Transcribe meeting minutes and other important discussions
Qualifications:
- Proven experience as an executive administrative assistant or in a similar role - Strong organizational skills with the ability to prioritize tasks effectively - Excellent verbal and written communication skills - Proficient in data entry and clerical tasks - Exceptional customer service skills with a professional demeanor - Ability to handle confidential information with discretion - Detail-oriented with a high level of accuracy in work - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Experience in event planning is a plus Job Types:
Full-time, Contract Pay:
$30.
00 - $35.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
Hybrid remote in Princeton, NJ 08540.
Estimated Salary: $20 to $28 per hour based on qualifications.
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